Room Bookings

Meeting Room

Reserving a Meeting Room

• Any adult 18 years of age or older may request to reserve the room by filling out the request form, available on the library website or at the Circulation Desk, at least one week in advance, but no more than three (3) months in advance. Please note that only library sponsored events are posted on the online calendar.
• Scheduling will be on first come, first served basis. Library programs and Shirley municipal board and organizations will be given preference. The amount of time any one organization may use the room is designated under the regulations for use.
• Equipment must be requested at the time the room request is submitted.
• The individual who signs the Meeting Room Reservation Form assumes responsibility for any personal injury or property damage resulting from the use of said room and will be responsible for any claims resulting therefrom.
• Neither the Board of Trustees, nor the Town of Shirley shall be responsible for injury to persons or property that occurs while the Meeting Room is being used.
• Once approved, a notification will be sent by email.
• When available, the meeting spaces may be used on a drop-in basis. Drop-In Users must leave the room as found, as they are usually set up for the next scheduled event.

Using the Large Meeting Space

• Check in: Patrons must check in at the Circulation Desk before using any reserved space.
• Cancellations: Failure to cancel a reservation (min. 24 hour notice) may result in suspension of meeting space reservation privileges.
• Maintenance: The Library has limited custodial hours and staff. The room will be cleaned prior to your organization’s use. You are expected to leave it in the same condition that you found it. Non-alcoholic beverages are allowed. Smoking is not allowed in the building or on the Library grounds. Use of items such as paints, markers, glues, etc, are restricted, and permission from the Director is required. Be sure to arrive early enough to set up chairs, tables, and any equipment as needed, and leave the room as you found it.
• Kitchen Use: A kitchen is available upon request. Please bring your own supplies and leave the room as you found it. Appliances available are: coffee urns, microwave, stove and refrigerator. Take all perishable items with you when you leave. All trash must be bagged and removed. Be sure all appliances are turned off before leaving the library.
• General Behavior: The individual requesting the reservation assumes responsibility for the behavior of the group, and for the physical condition of the room, during, and at the completion of the event. Users are expected to behave in a mature, responsible manner, to respect the property, and the staff, and the patrons of the Library. Excessive noise, destructive behavior or failure to adhere to these policies can result in loss of privileges.
• Wireless Access: The Library provides free Wi-Fi access. While we monitor our systems closely, guarantees are not implied for wireless compatibility or for uninterrupted service.
• Emergencies: In case of emergency, notify the Shirley Police Department immediately by dialing 911.